Program Planning
Contacts for
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Program/Events
If you have any questions or need assistance with program planning, please contact Nathan Smuckler or Cookie Mandell.
If you are considering in-person events, please review these guidance documents from the COVID-19 Task Force:
In-person gatherings are now being permitted. Take a look at our announcement for more information. Capacities and configurations will change frequently. Expand the table below for space availability:
TRS Space Capacities
| Space | Auditorium | Speaker(w/ Tech) | Conference |
| Board Room Full | 20 | 16 | 13 |
| Board Room A | 12 | – | 6 |
| Board Room B | 8 | – | 4 |
| Merkaz Full (Former MPR) | 44 | 41 | 15 |
| Merkaz Ramp | 23 | – | – |
| Merkaz Non-Ramp | 21 | – | 12 |
| Social Hall | 100 | 100 | 10 |
| Social Hall Terrace | 15 | 12 | 10 |
| Cafe | 10 | – | – |
| Sanctuary | 75 | 75 | – |
| North Wing | 28 | 25 | – |
| South Wing | 28 | 25 | – |
| Bunny’s Place | Special | Special | Special |
Capacities FAQ
Can I submit my event for next year?
Yes, you can! If you have any questions, please contact Nathan Smuckler at nsmuckler@templerodefshalom.org.
Is your event before July 1, 2021?
Is your event after July 1, 2021 and before June 30, 2022?
I have specific or general questions about an event I’m planning. Who can I talk to?
Please contact Nathan Smuckler at nsmuckler@templerodefshalom.org
I’d like to book my activity as a virtual event but may want to be in person later. Can I do that?
Yes. However, if you modify your event to be in-person, and there is no capacity available, you will not be able to host your event in person.
Will there be any training for running these kinds of programs?
Yes. Additional learning sessions about split and hybrid programs are being planned.
Does my committee have to do in-person programming?
No. You are not required to offer in-person programming.
Can I still request a Zoom Host?
Yes. Zoom Squad hosting is still available.
If we’re all vaccinated, do we still need to wear masks and social distance?
Yes. All in-person programs must follow our in-person event guidelines.
Where can I find capacities and the list of spaces available for reservation?
Check out our table above!
Are the spaces you’ve listed here the same as a space rental?
No. Additional spaces or additional restrictions may be available for specific life cycle events. Please contact Laura Rosh at lrosh@templerodefshalom.org for more information about rentals.
We’ve put together this flow chart to help you stay on track when planning your committee’s programming. This presentation was given to committee chairs on Thursday, July 24, 2020 and may be shared within committees.
This is the TRS Recording Policy for all programming events:
Temple Rodef Shalom Activity Recording Policy
Scheduling
The first step in scheduling a meeting or program at TRS is to get approval from your committee chair or auxiliary leadership. Once you have approval from your committee or auxiliary, request a date and time on our calendar.
Booking requests for FY22 (July 1, 2021 – June 30, 2022) are now being accepted. Please fill out this calendar request form.
please contact Nathan Smuckler for additional instructions.
To schedule any meeting or program on the TRS calendar for FY21 (until June 30, 2021), please fill out our Calendar Request Form. Contact Nathan Smuckler, Engagement Associate, with any questions about the form.
Please contact your liaison or Cookie Mandell, Director of Membership Engagement, with any special requests once the form has been submitted.
Virtual and Hybrid Programming
As we explore different models of engaging our community, please consider the following programmatic models for your event.
In-Person – All participants attend the activity together in one location. No remote participation options are offered.
Example: A book club gathers in a park. All in-person guidelines must be observed.
Virtual – All participants attend the activity virtually from different locations. No in-person participation options are offered.
Example: A book club gathers for a discussion and each household attends through a Zoom-like platform.
Split – All participants attend meetings that are either in-person or virtual. No in-person participation options for virtual programming sessions are offered and no virtual options are offered for in-person programming sessions. All meetings dates and meeting formats are determined, scheduled, and shared with potential participants prior to the start of the first session.
Example: A book club plans six sessions over six months. The book club designates that three sessions will be in-person and three sessions will be virtual. All six meeting dates and times are provided prior to the start of the six sessions.
Hybrid – Some participants gather together to participate in the program and will interact with the virtual participants. Other participants simultaneously join the activity virtually and will interact with the other virtual participants and the in-person participants. Similar levels of interaction and participation for virtual and in-person guests are expected.
Example: A book club gathers to hear a speaker. Ten spaces are offered in-person. The program is facilitated by a volunteer host to ensure that there is clear communication and interaction between those participating virtually and those participating in-person.
Meeting or Program?
Our calendar request form asks “is this a meeting or a program”. We ask this question to help staff understand what level of promotion or support you may need.
Meeting – A limited gathering of temple members and non-members for the purpose of planning an activity, discussing Temple or committee business (budgets, nominations, scheduling, leadership development), or accomplishing administrative tasks supporting a Temple goal (task force, working group, sub-committee, focus group). These meetings may happen once or reoccur.
Examples: Nominating Committee, WoTRS Board Meeting, Gun Violence Prevention Working Group, Volunteer Coordination Meeting, Diversity, Inclusion, and Equity Task Force, Endowment Committee, Millennial Engagement Task Force, Book Club Planning Meeting
Program – An activity open to selected or general members or non-members that recruits or invites participation from the community to create a shared community experience. These programs may happen once or reoccur.
Examples: Beit Midrash, Community Conversations, Get Out the Vote Post Card Writing, Feed ‘Em Fridays, Hot Shabbat, MoTRS Brunch on the Town, Ladies Night: Out/In, Soup Caravan 1, A Wick and A Flick, Social Action Potluck and Havdalah, Book Discussion, TRS Tents: Grape Expectations.
Registration
Some types of events require registration. Registration is required if:
- Fees are associated with participating in the event
- Virtual event that is advertised to the general public
- Headcounts or status updates are expected by the committee or a sponsor organization
Not sure if you need registration? Contact Nathan Smuckler with questions.
Set-Ups
Please click here to view standard set up diagrams.
Please contact your liaison or Laura Rosh, Office Manager, with any questions about resources and set-up configurations.
Connection
Download the Connection Submissions Format
Download the Connection Deadlines 2020-2021
If you have a question regarding the Connection, please contact Sarah Rogoff, Communications Coordinator.
Inclusion Guidelines
Have you wondered how to make your program more inclusive? The TRS Inclusion Committee has created guidelines on how to make your event accessible to the widest possible audience. There are many other ways you can make your event more inclusive when hosting a program at TRS. Contact Anita Thornton, Director of Caring and Inclusion to learn more about TRS’s efforts to be an accessible and inclusive community.